PRIVACY & LEGAL

Privacy & Legal

How In-Workforce handles your data, your rights and the terms that govern use of this website.

PRIVACY & LEGAL

Everything you need to know,about your data and rights.

Website Terms & Conditions

1. Website Operator and Group Structure

This website (www.in-workforce.com) is operated by In‑Workforce Ltd, a company incorporated in England and Wales.

Registered Office:
Suite G09, Westthorpe Business Innovation Centre, Westthorpe Fields Road, Killamarsh, Sheffield, S21 1TZ, United Kingdom
Company Number: 14268794

Services described on this website may be provided by:

In‑Workforce Ltd, and/or
InWorkforce Nova Iberia S.L., a company incorporated in Spain

Registered Office:
Calle Doctor Antonio Cortes Llado 6, Planta de Ofici, 41004 Sevilla, Spain

Each entity may operate internationally and is not limited to providing services within its country of incorporation. References to "In‑Workforce", "we", "us" or "our" refer to the relevant contracting entity identified in the applicable agreement, engagement letter, statement of work or master services agreement governing the relevant services.

2. Access and Use of the Website

By accessing or using this website, you agree to these Terms and Conditions. If you do not agree, you must discontinue use immediately.

We may amend these Terms at any time without prior notice. Continued use constitutes acceptance of any revisions.

3. Purpose and Content

The content on this website is provided for general informational purposes only. It does not:

Constitute financial, legal, tax, investment, accounting, employment or professional advice
Create a contractual, advisory or fiduciary relationship
Form part of any binding agreement

Any reliance placed on website content is at your own risk. You should seek independent professional advice tailored to your circumstances before making decisions based on website information.

4. No Professional Relationship

Accessing or communicating through this website does not create a client, advisory, employment or professional services relationship unless and until a formal written agreement is executed.

5. Limitation of Liability

While we endeavour to ensure accuracy, we do not guarantee that website content is complete, current or error-free.

To the fullest extent permitted by applicable law, we disclaim liability for:

Reliance placed on website content
Loss arising from use of linked third-party websites
Indirect or consequential losses

Nothing in these Terms excludes liability where such exclusion is unlawful.

Privacy Policy

1. Scope

This Privacy Policy applies globally to:

Visitors to www.in-workforce.com
Clients and prospective clients
Individuals applying for roles within In‑Workforce
Suppliers and business contacts

It applies regardless of your geographic location and is intended to comply with applicable data protection legislation including:

UK GDPR and the Data Protection Act 2018
EU General Data Protection Regulation (EU) 2016/679
Other applicable international privacy laws where services are provided

Where In‑Workforce delivers Talent Solutions services on behalf of a client, any candidate data processed in that context is handled strictly on behalf of the client as Data Processor. In such circumstances, the client acts as Data Controller and their own privacy policy and data processing terms will apply to that data.

2. Data Controllers and Roles

Depending on the nature of your interaction, personal data may be processed by:

In‑Workforce Ltd, and/or
InWorkforce Nova Iberia S.L.

The relevant entity will act as:

Data Controller where determining the purposes and means of processing
Joint Controller where processing decisions are shared
Data Processor where processing personal data strictly on behalf of a client under a contractual arrangement

The allocation of roles will be consistent with the applicable contractual documentation governing the relevant services. The contracting entity will be identified in the applicable engagement letter, statement of work or master services agreement prior to the commencement of services. If you are unsure which entity is responsible for your data, you may contact us at info@in-workforce.com.

3. Categories of Personal Data

We may collect and process the following categories of personal data depending on the nature of your relationship with us:

All individuals:

Identity Information: Name, date of birth, identification documentation (where legally required)
Contact Information: Email address, telephone number, postal address
Technical Information: IP address, browser type, device data, pages visited, usage analytics

Individuals applying for roles within In‑Workforce only:

Professional Information: CVs, employment history, qualifications, references, employer details
Compliance Information: Right-to-work documentation, regulatory checks, background verification data (where required)

Suppliers, payroll partners and contracting entities only:

Financial Information: Bank details, tax identifiers, invoicing data

Financial information such as bank details is collected solely in the context of supplier relationships, payroll partnerships and contractual engagements. It is not collected from general website visitors or prospective clients browsing this website.

We do not intentionally collect special category data unless required by law or necessary for service delivery and processed in accordance with applicable legislation.

4. How We Collect Personal Data

We collect personal data:

Directly from you
Through job applications and onboarding processes for roles within In‑Workforce
From clients
From publicly available professional sources
Through cookies and analytics tools
Through business correspondence

Certain information is necessary to fulfil contractual obligations. If not provided, we may be unable to deliver services.

5. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

Performance of a contract
Steps taken prior to entering into a contract
Compliance with legal obligations
Legitimate business interests (including service improvement and fraud prevention)
Consent (for marketing communications where required by law)

You may withdraw consent at any time where consent is relied upon.

6. How We Use Personal Data

We use personal data to:

Deliver workforce operations and talent solutions services
Conduct compliance, regulatory and background checks in connection with employment within In‑Workforce
Manage client and supplier relationships
Process payments and maintain financial records
Respond to enquiries
Send business insights and marketing communications (where permitted)
Comply with legal and regulatory obligations
Protect legal rights and prevent fraud

7. International Transfers

As a globally operating group, personal data may be transferred:

Between group entities
To international service providers
Across jurisdictions where services are delivered

Where personal data is transferred outside the UK or European Economic Area (EEA), we implement appropriate safeguards including:

Adequacy decisions
Standard Contractual Clauses
Binding contractual safeguards
Appropriate technical and organisational security measures

8. Sharing Personal Data

We may share personal data with:

Clients and hiring organisations
Group entities
IT, cloud and software providers
Payroll and compliance partners
Professional advisers
Regulatory authorities
Potential acquirers in corporate transactions

9. Data Retention

We retain personal data only for as long as necessary to:

Fulfil contractual obligations
Meet statutory and regulatory requirements
Establish, exercise or defend legal claims
Maintain appropriate business records

Retention periods vary depending on the nature of the data and applicable jurisdictional requirements.

10. Data Security

We implement appropriate technical and organisational measures including:

Access controls
Secure systems and encryption
Confidentiality obligations
Data minimisation
Periodic security reviews

11. Your Rights

Subject to applicable law, you may have the right to:

Access your personal data
Rectify inaccurate data
Request erasure
Restrict processing
Object to processing
Data portability
Withdraw consent
Lodge a complaint with a supervisory authority

Requests may be submitted to info@in-workforce.com.

12. Supervisory Authorities

If you are located in:

The United Kingdom – you may contact the Information Commissioner's Office (ICO)
Spain – you may contact the Agencia Española de Protección de Datos (AEPD)
Any other jurisdiction – you may contact your local data protection authority

13. Contacting Us

For privacy-related questions, contact:

Data Protection Officer
info@in-workforce.com
Or write to the relevant registered office of the applicable entity.

Cookies

1. General Information

We use cookies and similar technologies to:

Enable website functionality
Improve user experience
Analyse website performance
Understand traffic patterns

Cookies may be first-party or third-party. When you first visit our website, you will be presented with a cookie consent banner allowing you to accept, reject or manage your cookie preferences. You may update your preferences at any time.

2. Categories of Cookies We Use

Strictly Necessary Cookies

These cookies are essential for the website to function and cannot be switched off. They do not require your consent.

Analytics Cookies

We use Google Analytics to analyse website traffic and understand how visitors interact with our website. These cookies collect anonymised data including pages visited, time spent on site and traffic sources. Google Analytics processes this data in accordance with its own privacy policy. These cookies are only placed with your consent.

Marketing and Form Cookies

We use HubSpot to manage contact forms and marketing communications. When you submit a form on our website, HubSpot may place cookies to track interactions and manage your enquiry. HubSpot processes data in accordance with its own privacy policy. These cookies are only placed with your consent.

Third Party Cookies

Other third party tools embedded within our website may also set cookies. Where this occurs, those providers operate under their own privacy and cookie policies.

3. Managing Cookies

You may at any time:

Accept or decline non-essential cookies via our cookie consent banner
Delete cookies from your browser settings
Block or restrict cookies
Configure your browser to notify you when cookies are set

Please note that disabling certain cookies may impact website functionality and your experience on this site.

4. External Websites

We are not responsible for the privacy practices or content of third-party websites linked from our site.

Policy Updates

This Privacy & Legal page may be updated periodically. The latest revision date will be displayed below.

Last Updated: 01 March 2026